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Setting up a booth can be tedious. Venues differ in layout, location (inside or out), accessibility, season, security, set-up times or scheduling, restrictions, etc. Then it's your turn to figure out how your kit will fit within those constraints.

There are several tasks when going to a show. Load car, unload car, set up, and then reverse all those. Before loading and after unloading, the goods have to be transported to the car and location, respectively. Until it is a major PITA, you may never figure out the winning method. Zeroing in on the best way to set up and tear down will save a lot of time and stress.

Typical booth sizes have a minimum of 6ft frontage (about 24sq/ft). A 10ftx10ft is a common choice being the normal pop-up tent size. Odd sizes happen depending on the venue. Booths are generally arranged side-by-side or something that shields a side or two from public access.

How many workers are needed for a given display? As a seller, if I have a 10x10ft space with vendors on both sides and the back then I could stay outside of the booth and watch all that is happening inside it. I could man it alone in some situations.

It would be vastly different with a free-standing booth that has 360deg access in, around, and through. Two or more attendants would be needed. High-volume shows might up it to three to ensure maximum presence and coverage.

Most vendors adjust their kits according to the real estate they have. It's not possible to condense a large display into a small one without shedding some products. Too much product beckons claustrophobia. Likewise, airiness could turn customers away.

I haven't done enough shows, not by a long shot, so my aha moments are frequent. It's trial by fire to understand my specific needs. A growing collection of custom displays proves it. Those displays need maintenance, painting, cleaning, you name it.

Last minute surprises can undo the best plans. My show neighbors and I had to devise a layout on-the-fly. The organizers failed to mention the ban on tents. We set up our spots to control the flow of people around and within our booths.

Being forced into a weird setup wasn't a bad thing. It gave me insight into a more efficient layout in general. Purging the bugs sooner rather than later is helpful. It'll never be perfect but don't stop trying.

People have solved nearly all of these problems already. It behooves us to learn from their wisdom and avoid their mistakes. How it's implemented depends on many factors. Just know that dollies or carts with small wheels are no match for a little snow or muck.

Posted by M: April 13, 2022

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